Executive Office & Physician Support, Associate Administrator

Pennsylvania Medical Society

Division: Executive Office/Physician Support
Reports to: Executive Office, Director

To Apply: https://www.pamedsoc.org/footer-utility-2/careers

POSITION SUMMARY: 
The primary roles of the Executive Office & Physician Support, Associate Administrator are 1) to work collaboratively with the Executive Office supporting the preparation and execution of data and reports for the Board of Trustees (BOT), House of Delegates (HOD), and American Medical Association (AMA) and 2) to support the Executive Office and its volunteer constituents (BOT, HOD, and AMA Delegates) in an administrative capacity, and 3) to assist the Physician Support Department with collaborative and administrative tasks.

QUALIFICATIONS: Required Skills/Education/Knowledge

• 3 Years’ experience in an office setting required, 5 preferred
• Interpersonal skills
• Ability to interact with high level executives
• Committed to process improvement
• Previous experience with physicians and medical professionals preferred
• Self-motivation
• Organizational skills
• Diplomacy skills, including confidentiality
• Ability to compile and prepare accurate data and reports
• Ability to prioritize and manage multiple tasks
• Ability to think and work independently with minimal supervision
• Verbal, written, and presentation skills
• Computer and database management skills, including proficient knowledge of Microsoft Office products such as Word, Excel, and PowerPoint

SPECIAL REQUIREMENTS: 
Some night and weekend meeting attendance required as needed. Attendance also required at PAMED’s House of Delegates meeting held over one weekend each year (October) in Hershey, PA.

ESSENTIAL DUTIES:

1. Work in collaboration with Executive Office staff to ensure necessary BOT, HOD, and AMA minutes and reports are prepared and posted in a timely manner.
2. Work in collaboration with Executive Office staff to ensure the PAMED database accurately reflects the service of Board, House, and volunteer leaders.
3. Support the Executive Office team in preparing and distributing communications, including coordinating, and scheduling and preparing for meetings as needed.
4. Serve as the point person for preparing and monitoring solutions to frequently asked questions for the BOT, HOD and other volunteer leadership positions.
5. Collaborate to create and adhere to detailed timelines to ensure that all aspects of PAMED Exeuctive Office meetings and projects proceed in a timely manner. Collaborate in troubleshooting when a problem or potential problem arises.
6. Attend BOT, HOD, committee and task force meetings as assigned to take minutes and provide technical support.
7. Serve as the liaison between PAMED and other association partners as needed, such as county medical societies, including database management.
8. Assist Executive Office and Physician Support in clerical reporting including by not limited to expense reporting, mileage reimbursement, etc.
9. Assist Physician Support in the Innovation Grant management and administration.
10. Assist Physician Support in CME and Leadership Program administration.
11. Acts on the company culture by advocating with a supportive attitude, educating people while respecting them and their ideas, and navigating using active listening skills.

ADDITIONAL DUTIES MAY INCLUDE:
Assist with coordination of other Executive Office, Physician Support, and PAMED initiatives, as well as other duties as may be requested or assigned.

This PDQ accurately reflects the duties, qualifications, and other requirements of this position.

REVISION DATE: 1/25/2023

EOE - It is the policy of PAMED to ensure equal employment opportunity without discrimination or harassment based on race, color, religion, sex (including pregnancy), sexual orientation, gender identity or expression, national origin, age, disability, marital status, veteran status, citizenship, genetic information, possession of a General Educational Development certificate as opposed to a high school diploma, or any other characteristic protected by applicable federal, state or local law. This commitment applies, but is not limited, to decisions made with respect to hiring, placement, compensation, benefits, promotions, demotions, transfers, terminations, layoffs, return from layoffs, administration of benefits, and all other terms and conditions of employment.

Director of Professional Development

Pennsylvania State Nurses Association (PSNA)

The Pennsylvania State Nurses Association (PSNA) seeks a full-time Director of Professional Development. The successful candidate will hold a master’s degree and at least three years of continuing education experience. Prefer experience with online education, program development, and project management. Occasional travel is required. The main office is located in Harrisburg, PA.

Send cover letter, resume, and names of three references to Kelley Richwine at [email protected].

A complete job description can be requested from Kelley Richwine.

Salary commensurate with experience and skill level. PSNA is an affirmative action, equal opportunity employer.

Relationship Executive

CrossState Credit Union Association

DIVISION: CrossState Solutions

JOB CLASSIFICATION: Full-time Employee, Salary – Exempt

DIRECT REPORTS: 0

POSITION PURPOSE:
Are you self-motivated and goal driven? Do you enjoy meeting new people and building relationships? Are you a problem solver? 

A Relationship Executive has strong relationship building skills, an enthusiastic can-do attitude, and a desire to learn. This position will provide the opportunity to meet new people, develop relationships and serve an integral role in meeting the varied business needs of credit unions. Being a Relationship Executive will require travel within an assigned territory providing solutions, products, and services to satisfy credit union needs while helping to grow revenue through qualified lead generation.

The Relationship Executive has a lot of autonomy but is accountable to supporting the team to meet organizational goals. This is not an office-based position, and a successful candidate will live in proximity to their assigned territory in Pennsylvania and be flexible to work outside of normal business hours when necessary.

Job requirements include a bachelor’s degree or equivalent work experience, some experience within the banking, credit union, or financial services sector, and the ability and desire to learn our products and procedures thoroughly and quickly.

CrossState offers a competitive compensation and benefits package, including a generous 401K match and contribution, medical, dental, vision, disability, and life, tuition reimbursement, and more.

Interested candidates should click here to apply.

Communications Editor

CrossState Credit Union Association

SUPERVISOR: SVP, Marketing & Communications                                                

JOB CLASSIFICATION: Full-time Employee, Salary – Exempt

DIRECT REPORTS: 0

POSITION PURPOSE:
The Communications Editor will distribute content to promote our organization's brand, activities, or products/services. They act as a liaison between the CrossState Credit Union Association, our members, the public, and the media to ensure that the brand remains top of mind. This includes highlighting the advocacy, compliance, professional development, credit union awareness, and other good works of the Association, its affiliated companies and its member credit unions.

ESSENTIAL FUNCTIONS:

1. Serve as editor of the daily electronic newsletter and periodic department newsletters. Write and edit the Association’s News and coordinate the internal and external review process, ensuring the overall quality of content and timely release of the publications.
2. Support the Communications & Marketing team and others in writing, editing, and distributing content, including publications, press releases, annual reports, speeches, and other marketing material that communicates the organization’s activities, products and/or services.
3. Responsible for the day-to-day operation of the website, including working with the various departments and the marketing time to write engaging website content for promotion products, services, events, and partners.
4. Works with internal departments to develop marketing materials, such as brochures, electronic media, and/or web pages. Develops communications materials required to support the Association’s advocacy efforts.
5. Coordinates all aspects of the marketing awards including concept, judging, communications, and ceremony.
6. Serves as the interface with IT for database integration.
7. Writes speeches and scripts as required.
8. Works directly with the President’s office on special projects to include conducting research and writing articles, letters, and other communications for the President.
9. Assists other members of the Communications & Marketing team as needed. Serves as official Association photographer as needed.
10. Travels to meetings, conferences, and meetings to produce reports/photos as assigned.
11. Writes commendations and resolutions as assigned. 
12. Performs other duties as assigned by supervisor.

PHYSICAL REQUIREMENTS:

1. Repetitive movement of hands and fingers (i.e., for typing or writing).
2. Lifting and carrying containers weighing as much as 5-20 pounds (i.e., to/from office).
3. Sitting for long periods of time (i.e., at a desk, in meetings).
4. Ability to reach above, at and below the waist.
5. Ability to reach above, at and below shoulder level.

KNOWLEDGE, SKILLS, & ABILITIES:

1. Knowledge – Maintains required knowledge, skills and abilities in assigned area of expertise, including standards, fundamentals, and techniques required for the job.
2. Supports and demonstrates CrossState’s organizational goals, culture, products and services, policies, and internal practices.
3. Proficient with Microsoft Office Suite products (Outlook, Excel, Word, PowerPoint).
4. Proficient with Adobe Creative Suite Software.
5. Knowledge and skills working with photography and video equipment.
6. Communication – ability to communicate clearly, and have excellent grammar, spelling, and writing skills. Speaks, listens and writes in a clear, thorough and timely manner using appropriate and effective communication tools and techniques.
7. Ability to read, analyze and interpret procedures.
8. Workflow Management – Manages time effectively, meets deadlines and produces quality work requiring little or no review. Manages high volume of work assignments.
9. Judgment – Exercises good judgment and appropriate decision making within scope of job.
10. Demonstrated ability to maintain confidentiality and handle sensitive information. Particularly with our credit union member’s information, as well as other information designated as confidential.
11. Relationship Management – Maintains strong and effective interpersonal skills and effective working relationships with all stakeholders, both internal and external. Ability to work professionally in a team setting.
12. Attendance – Regular and consistent attendance is required to maintain acceptable performance standards and routine duties of the position.

EDUCATION AND EXPERIENCE:
Bachelor's degree in Communications or Journalism with 2-3 years of related experience required. May consider an equivalent combination of education and experience.

Interested candidates should click here to apply.

Meetings and Convention Director (Full-Time)

Pennsylvania Funeral Directors Association

The Pennsylvania Funeral Directors Association (PFDA) invites applications to be submitted for the position of Meetings and Convention Director. PFDA is one of the oldest and largest funeral director associations in the country whose mission is: “To preserve, protect, and promote the independent family-owned funeral home and to help PFDA members provide meaningful ceremonies and rituals surrounding death.”

Location:
Harrisburg, PA

Reports To:
Executive Director

Job Overview:
This position is responsible for overseeing the administration, coordination, and marketing of all meetings, conventions, continuing education, and events for the association and its affiliated organization. The position is also responsible for producing the association’s monthly electronic newsletter.

Responsibilities & Duties:

• Administer, coordinate, and market all aspects of association’s Annual Convention & Expo
• Administer and coordinate event logistics for convention and all events, including vendor contracts, AV, food and beverage, hotel reservations, etc.
• Develop all promotional marketing materials for meetings and convention, and utilize social media platforms to promote as appropriate (Facebook, Twitter)
• Administer, coordinate, and market all aspects of association’s meetings, in-person and online continuing education seminars, board meetings, and other events
• Solicit sponsors and execute delivery of sponsor benefits for convention and all events
• Maintain current knowledge of event planning standards and trends by attending seminars consulting with other professionals, and reading trade publications
• Produce association’s monthly electronic newsletter, including ads and job/classified listings
• Assist with projects and perform other duties and functions as requested

Job Skills & Qualifications:

Required:

• Successful association convention and event planning experience (2 years minimum)
• Extraordinary interpersonal and customer service skills
• Excellent verbal and written communication skills
• Excellent budget management, recordkeeping, and organizational skills
• Excellent time management skills with a proven ability to meet deadlines
• Good judgment and effective decision making and problem resolution skills
• Ability to determine when issues need to be brought to the attention of the Executive Director
• Ability to work in a fast-paced environment with multiple priorities and deadlines occurring simultaneously
• Friendly demeanor with association members, board, and staff and ability to work as a team
• Proficiency using Adobe and Microsoft Office 365 (Word, Excel, Outlook, PowerPoint, Publisher)
• Proficiency in using Zoom to host virtual meetings and seminars
• Ability to learn Association Management Software (MemberClicks) for events and seminars
• Ability to work in a busy open office environment
• Ability to pass criminal background check
• Ability to provide at least three references upon request
• Ability to travel as needed, including overnights, for work related meetings and events
• Valid PA driver’s license to operate a non-commercial vehicle

Preferred:

• Bachelor's degree in business, hospitality, or equivalent experience

Physical Requirements:

• Must be able to stand and walk for long periods of time during events
• Must be able to lift up to 25 pounds at times
• Must be able to work a variety of hours to accommodate events

This position description is not all-inclusive. The Meetings and Convention Director may be required to perform job related responsibilities and tasks other than those noted here, depending on the needs of the association.

This is a full-time, exempt position. A competitive salary and benefits package is offered. Compensation to be based on experience and qualifications. Interested candidates should email a cover letter, resume, and salary requirements to the contact below. No calls please. EOE.

CONTACT:
James Eirkson
Assistant Executive Director & COO
[email protected]

Conference and Education Manager

Pennsylvania Pharmacists Association

508 North Third Street
Harrisburg, PA
Phone: (717) 234-6151
Email: [email protected]
Web: papharmacists.com

To Apply: Send Resume with Cover Letter to [email protected].
Candidates will be contacted directly to schedule an interview.

General Summary of Position: The Conference and Education Manger will be responsible for the planning, execution, implementation, and marketing of the conferences as well as other events and projects of the association; the coordination of all continuing education programs presented by the Association; management the Association's pharmacy CE accreditation through the American Council on Pharmacy Education (ACPE); and oversight and management of PPA's online CE library and monthly webinar series.

Location: PPA headquarters (Harrisburg, PA). This is a hybrid office position with some work from home days each week.

Travel Requirements: Some travel to programs, conferences, meetings, and related association activities. Attendance at ACPE workshops and/or conferences periodically, as the budget allows, for the facilitation and retention of ACPE accreditation. All travel will be as requested or as approved in advance by the CEO and reimbursed in accordance with the Association’s reimbursement policy.

Specific Responsibilities:

1. Serves as the staff liaison for the Professional Development Committee, Conference Committee, Educational Foundation Program Committee, and other committees, workgroups, or task forces as may be assigned from time to time. Works as a team member with the CEO, other staff, and volunteer members to implement programs and projects relating to the activities of these committees.

2. With the PPA Membership Coordinator, manages, promotes, and implements student program and activities, working with the students and faculty liaisons at the 7 PA based schools of pharmacy. This includes serving as the staff liaison to the Student Pennsylvania Pharmacists Association (SPPA) and managing, motivating, and meeting with the Student Advisory Board (SAB).

3. Coordinates and schedules student activities both at conferences and throughout the year. Assists in conference and legislative day promotion to students.

4. Plans, promotes, and manages the Online MPJE Practice Exam and Prep and Review for graduating pharmacy students.

5. Works with the Conference Committee and CEO to develop and arrange the Annual Conference and other conferences that may be scheduled. Activities include but not limited to: establishing program goals and objectives, theme development, topic and education development and programming for general attendees, speaker management, budget development and execution, fulfilling ACPE (accrediting body) requirements, obtaining sponsors and grants, promoting attendance, registration set up and management and progress reports. Also responsible for management of all on-site conference logistics including registration, hotel staff direction and management, program support, Association staff coordination and exhibit hall oversight.

6. Manages the exhibit program associated with conference including exhibit promotion and sales, sourcing an exhibit company for hall set up, preparing and distributing exhibitor kits, etc.

7. Maintains ACPE accreditation including the preparation of program description forms, maintaining all records, and properly issuing credit to the CPE Monitor - the national pharmacist CE database.

8. Works with the CEO to plan and schedule the annual Leadership Retreat and coordinate the details of the PPA sponsored events at national pharmacy meetings.

9. Maintains assigned sections of the website, including CE programs, conferences, and other sections as may be assigned.

10. Responsible for any continuing education agreements with outside companies or organizations that are arranged on a case-by-case basis which includes but is not limited to: the filing of CE with ACPE, collection of forms and maintaining of records, and submission of CE credit.
    
    

11. Responsible for the oversight and management of the continuing education software, LecturePanda which includes setting up recorded home study CE programs and updating the recorded CE catalog on the PPA website. Serves as the help desk contact for any questions that come through LecturePanda for any of the lectures.

12. Manage the PPA owned Delivering Enhanced Patient Care program for pharmacists participating in the PA Pharmacists Care Network (PPCN), including enrollment, online training, CE submissions, student programs based at PA pharmacy schools, and schedule and coordinate all PPCN Pharmacist live trainings.

General Duties:

1. Serves as the staff liaison to additional committees, workgroups, task forces, or practice forums as may be assigned from time-to-time by the CEO. Works as a team member with CEO, volunteers, and other staff to implement programs and projects related to any assigned groups.

2. Assists with on-site registration, program support, and coordination for the Association’s major conferences throughout the conference.

3. Provides general administrative assistance, such as mailing, copying, and preparing correspondence as requested by the CEO.

4. Performs other duties as may be assigned from time to time by the CEO.

Education, Training and Experience: College degree in communications, marketing, or related subject desirable; background experience in the areas of conference and event management, continuing education program administration, marketing, and experience in database and data entry, word processing, and spreadsheets. Specific ability to use Excel, Word, PowerPoint, and social media is helpful. Budget establishment; training in similar work environment, and association specific experience helpful.

Abilities: Possess ability to organize, implement, and follow through on multiple assigned projects. Interest in suggesting new ideas and demonstrated ability in creative problem-solving desired.  Must be enthusiastic and willing to convey an excitement about the organization. Expected to be a team player and work with others in the office to achieve overall success for PPA. Must be able to travel and willing to use own vehicle for association work/travel.  Must be willing and able to be on-site for appropriate conferences and events.

Benefits: Health, LTD/ADD, Life and SAP for employee; 401(k); Flex time; 8 Vacation Days year 1 (accrued) + 2 PTO and 6 sick days; 13 paid holidays; free parking.

About the PPA: Founded in 1878, the Pennsylvania Pharmacists Association is a professional membership organization of more than 2,300 pharmacists and pharmacy students across the Commonwealth of Pennsylvania, representing almost all facets of pharmacy practice. As the leading voice of pharmacy in Pennsylvania, PPA promotes the profession through advocacy, education, and communication to enhance patient care and public health.