Senior Associate, Operations & Creative Services

National Frozen & Refrigerated Foods Association (NFRA)

About NFRA: The National Frozen & Refrigerated Foods Association (NFRA) is a national trade association representing all segments of the frozen and refrigerated foods industry from manufacturers and retailers to logistics providers and sales agents. NFRA promotes category growth through consumer education, industry collaboration, leadership development, and research. Our small but dynamic team supports signature industry events such as the NFRA Executive Conference and NFRA Convention, as well as national consumer campaigns including March Frozen Food Month and June Dairy Month.

About the Role: The Senior Associate, Operations & Creative Services plays a key role in supporting NFRA’s daily operations and creative communications. This position helps ensure the smooth functioning of the office while contributing to marketing, events, and member engagement efforts. It is ideal for a detail-oriented, creative multitasker who thrives in a collaborative, mission-driven, fast-paced environment.

Responsibilities:

Office & Administrative Support:

• Serve as the first point of contact for incoming calls, emails, and visitors
• Manage office supplies, vendor coordination, and general administrative operations
• Support scheduling, mailings, and meeting logistics for staff and Board activities
• Maintain association databases (member, event, and communications) with accuracy
• Process and organize incoming and outgoing mail and deliveries

Event & Membership Support:

• Assist with event registration, confirmations, and customer service inquiries
• Support logistics and materials preparation for NFRA conference, convention, and meetings
• Coordinate shipping, signage, and onsite support
• Contribute to member communications, outreach, and follow-up activities

Creative & Marketing Support

• Design graphics and marketing materials (social tiles, flyers, presentations, signage) using Canva, Adobe Creative Suite, and InDesign
• Assist with social media scheduling, website updates, and email campaigns
• Provide creative input on NFRA’s consumer and member-facing communications
• Organize photo libraries, media assets, and digital archives

Cross-Functional Collaboration

• Support staff across departments on programs, promotions, and industry initiatives
• Participate in brainstorms and staff meetings to share ideas and feedback
• Provide administrative support for leadership and special projects as assigned

Qualifications

• Bachelor’s degree preferred, or equivalent experience in office administration, marketing, or communications
• 2–4 years of experience in an administrative, marketing, or event coordination role
• Strong organizational skills and exceptional attention to detail
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office and Canva (Adobe Creative Suite & InDesign preferred)
• Experience with social media scheduling tools (e.g., Meta Business Suite, Hootsuite) and CRM systems
• Ability to manage multiple priorities, meet deadlines, and work effectively in a small-team environment
• Ability to travel occasionally as needed
• Enthusiasm for the food industry and NFRA’s mission

This is a full-time, in-office, Harrisburg, PA based position with excellent benefits which include:

• Health, eye, & dental Insurance
• Paid time off/leave
• Retirement plan
• Life insurance
• Short-term/long-term disability
• FSA/HRA plans

Send resume with cover letter and salary requirements by January 31, 2026, to [email protected].

Conference Specialist and Marketing Coordinator

Pennsylvania Library Association

The Pennsylvania Library Association, a non-profit membership organization representing public, academic, and special librarians and libraries, is seeking a Conference Specialist and Marketing Coordinator.

Job Summary:  

Working under the direction of the Executive Director and in conjunction with the Association's volunteer leaders, the Conference Specialist will plan and manage our annual statewide conference of 500 attendees, 80 exhibitors, and sponsors. The Conference Specialist will also work as the Marketing Coordinator for the annual conference and other programs for continuing education. Work is done in our Mechanicsburg office as part of a four-person team with remote work options on a periodic basis.

Main Job Functions:

1. Plan and execute an annual statewide conference with assistance from a committee of member volunteers. Work includes coordinating venue selection and logistics, speaker agreements, audio-visual arrangements, banquet event orders, signage plans, and exhibit hall logistics.
2. Develop and maintain productive business relationships with exhibitors and sponsors. This includes making periodic phone calls and outreach efforts to recruit exhibitors.  
3. Using software tools such as SurveyMonkey, the Conference Specialist will assist committee members in speaker proposal submission forms and then assist in selection and scheduling. Evaluation forms for the event will also be created and updated for each event in this software.
4. Using an event platform mobile app, coordinate the upload of logos, schedules, announcements and access of participants for annual conference, and 2-3 other statewide events each year.
5. Create event registration forms and website descriptions for the annual conference, and other association organized workshops and events, in our association management software, GrowthZone.
6. Assist in meetings of committee volunteers to coordinate conference planning and delegating tasks following  the timeline and meeting all deadlines.
7. Work with event venue staff to create food and beverage options that address attendees needs and follow the required budget.
8. Marketing of the annual conference and other association programs to the Pennsylvania library community through emails, social media, website, and phone calls. Marketing to past and potential exhibitors and sponsors through emails, phone calls, and individual meetings.

Qualifications:

Bachelor’s Degree or equivalent experience in events and meeting management, marketing, nonprofit, or fundraising sectors, and experience with professional events and customer focused marketing or outreach.

Proficiency in either Microsoft 365 or Google Suite is required. An ability to learn other software and platforms and apply those skills quickly is required. Experience with Wordpress website editing, GrowthZone AMS, and professional use of social media is preferred.  

Strong attention to detail and ability to manage multi-faceted projects with deadlines.

Writing skills that produce both clear and concise instructions for registration efforts, and create excitement in opportunities.

Ability to work with a wide range of individual members, small staff team, and maintain a positive approach.

How to apply:

Please submit a cover letter, resume, and two references to [email protected] as early as possible for immediate consideration, but no later than January 12, 2026. Salary range begins at $48,000 depending on qualifications and experience. Benefits include health insurance, paid time off, retirement, and group vision and dental insurance. Office hours are 8:30 a.m. – 4:30 p.m. This is a full-time, exempt position, that requires multi-day overnight travel once per year, and occasional day travel with 10-12-hour days or an overnight stay.

Operations Manager

Pennsylvania Head Start Association

Location: Harrisburg, Pennsylvania (Remote)
Job Type: Full-Time, 35 hours/week

About Us:
The Pennsylvania Head Start Association is dedicated to improving the future for economically challenged children, families, and communities across the state. We believe in fostering a supportive and dynamic work environment where every team member is valued. We are committed to creativity, personal initiative, and building a professional team that makes a real difference.

The Role:
We are seeking an experienced Operations Manager to join our team. This is a key leadership role responsible for the effective and efficient management of our daily operations and financial activities. You will play a crucial part in ensuring our processes support our mission to provide high-quality services.

Key Responsibilities:
Financial Oversight: Assist with budgeting, financial reporting, and preparing financial statements. You'll also ensure timely processing of accounts payable, accounts receivable, and payroll.

Operational Management: Assist the Executive Director with day-to-day operations, including HR and IT infrastructure. You will also oversee vendor and contract management to ensure smooth service delivery.

Teamwork: Act as a valued senior team member providing guidance and performance feedback to other employees as necessary.

Compliance: Ensure we comply with all local, state, and federal regulations and with our grant requirements. This includes understanding our stakeholders’ goals and performance standards.

Strategic Collaboration: Work with the leadership team and the Board of Directors to execute our strategic plan and provide valuable insights to support long-term decision-making.

Travel to events, training, and conferences, typically in Pennsylvania but also occasionally outside of Pennsylvania.

Qualifications:

• Bachelor's degree in Business Administration, Finance, Accounting, or a related field, or equivalent work experience.
• Proven experience in operations management and financial oversight, preferably in a non-profit setting.
• Experience with grant management, budgeting, and financial reporting for government-funded programs is highly desirable.
• Strong ability to manage multiple priorities and projects simultaneously.
• Proficiency in accounting software, Microsoft Office, and Google applications.
• Excellent leadership, communication, and problem-solving skills with a keen attention to detail.

What We Offer:

• Competitive compensation and benefits, including medical, dental, and vision insurance.
• A fully remote work environment, offering flexibility and work-life balance.
• Health Savings Account and Paid Time Off.
• A Simple IRA plan with a company match; vesting when eligible.
   

How to Apply:
If you are a non-profit professional with a passion for our mission, we encourage you to apply with your resume and cover letter. If you require an accommodation for any part of the application process, please contact us at [email protected].

The Pennsylvania Head Start Association is an equal opportunity employer committed to a diverse and inclusive workplace. We do not discriminate on the basis of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.