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Whether you are an experienced professional looking for a new opportunity, a new graduate, or changing careers, association management is a growing, vibrant, and dynamic field.  Associations are broadly diversified organizations, with business models ranging from event planning to publishing to e-commerce to member services—and often much more—all housed under one roof. No matter what your area of interest or expertise, there is a position within an association that is perfect for you. 

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FULL-TIME BOOKKEEPER

American Association of Meat Processors 

Job Summary:

The American Association of Meat Processors (AAMP), a national trade association headquartered in Elizabethtown, Pennsylvania, has an immediate opening for a full-time Bookkeeper. The successful candidate will be hardworking, personable, organized, and willing to work in a team-oriented environment. This person is responsible for maintaining all financial records, completing required tax forms, and generating regular reports for management. The ideal candidate has worked as a professional Bookkeeper for at least five years and has experience managing large bank accounts. This position reports directly to the Executive Director.

Responsibilities:

  • Enter financial transactions in databases.
  • Assist with basic HR duties like new hire documents, compliance, employee benefits, etc.
  • Organize and prepare financial statements.
  • Reconcile and balance accounts.
  • Input data into QuickBooks and Excel.
  • Billing services.
  • Manage payroll.
  • Assist with audits.
  • Maintain filing system to support financial records.
  • Assist with general office duties and administrative tasks.
  • Other duties as assigned.

Requirements & Qualifications:

  • Basic knowledge of accounting principles.
  • QuickBooks experience preferred.
  • Ability to manage multiple tasks and be responsive to requests from members and colleagues.
  • Experience using Alpha Anywhere software a plus. Training will be provided.
  • An understanding of event registration and database management.
  • Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, and Outlook).
  • Experience using WordPress content management system a plus.

Education/Experience:

  • Associates degree in accounting or business administration preferred, or equivalent combination of education, training, and experience.
  • At least 5 years of proven bookkeeping experience.

Physical Demands:

  • Primarily sitting at a workstation utilizing a computer in an office setting.
  • Possess the ability to bend, stoop, lift, and transport up to 25 pounds.

Required Travel:

  • One week of travel per year is required for AAMP’s convention. The next convention will take place in Oklahoma City, Oklahoma, July 12-18, 2021. All travel expenses are paid for by the association.

Benefits:

  • Salary commensurate with experience.
  • Health Insurance.
  • Competitive 401k retirement plan.

How to apply:

E-mail a cover letter, resume, and three professional references to [email protected] by Friday, October 16, 2020. No phone calls, please. A pre-employment background check will be required. AAMP is an equal opportunity employer.

About the employer:

The American Association of Meat Processors (AAMP) is North America’s largest meat trade organization serving over 1,400 small and medium-sized meat and poultry plants. It is the mission of AAMP to provide quality service, knowledge through education, regulatory representation, and networking opportunities for our members. Learn more at www.aamp.com.

 

Executive Vice President

HOME BUILDERS ASSOCIATION OF METROPOLITAN HARRISBURG                 

POSITION DESCRIPTION

Position: Executive Vice President

Reports to: Board of Directors

Supervises: All Staff

General Overview:

The Executive Vice President (EVP) serves as the chief executive officer of the Home Builders Association of Metropolitan Harrisburg, partnering with the Board of Directors to effectively conduct the affairs of the Association. The EVP assists the Board in the formulation of Association mission, goals and objectives and related policies. Within that framework the EVP plans, organizes, coordinates, controls and directs the staff in implementing programs and activities of the Association. The EVP is responsible for the development and management  of special events of the association, including the Parade of Homes, PA Home & Garden Expo, consumer programs, social and networking events and bringing continuity for all events and enhancing the image of the industry to members and public.

In general, it is the member leadership that determines the direction the Association will take with the assistance of the EVP; it is the staff that ensures the leadership's plans and policies are implemented with the assistance of the members. Staff provides the logistical support needed to put plans into action.

The EVP has regular contact with the Association's elected officers, Board of Directors, and committees on policy matters and other issues as appropriate. The EVP maintains personal contact with regional, state or national organizations and the general membership to the greatest degree possible. The EVP maintains appropriate relationships with other associations, industry, government, public service organizations and vendors to enhance the image of the Association and the attainment of its objective.

The EVP has oversight or direct responsibility for communications, marketing, planning and evaluation, public relations, membership recruitment and retention, legal issues, workforce development and government affairs.

Specific Responsibilities:

Within the limits of the Charter and By-Laws of the Association and policies established by the Board of Directors, the Executive Vice President, with appropriate delegation:

  • Inform the leadership about the conditions and operations of the Association, attends meetings of the Board of Directors and the Executive Committee, preparing, agendas, budgets and reports.
  • Execute all decisions of the Board;
  • Plans, formulates and recommends for the approval by the Board of Directors policies, procedures, and programs to implement the direction established by the Board;
  • Partner with the Board of Directors to maintain an ongoing process of strategic plan development, implementation and evaluation;
  • Assists the Board of Directors with the development of volunteer leadership;
  • Safeguards confidential information as it applies to the daily functions of the association and members;
  • Executes such contracts and commitments as authorized by the Board of Directors or established policies;
  • Promotes interest and active participation in the Association's activities on the part of the membership and reports activities of the Board and Association to the members through the communications media of the Association;
  • Establish an organizational structure for the staff;
  • Recruits, hires, trains, reviews and terminates staff and administers an effective personnel program which includes position descriptions, performance standards, performance appraisals and a compensation system with the guidance and approval of the Executive Committee;
  • In cooperation with the Finance Committee and Treasurer, develops, recommends and submits for approval by the Board an annual budget. Insures that all funds, physical assets and other property of the Association are safeguarded and administered. Executes by-laws provisions with respect to an annual audit;
  • Takes an active role in overview of all financial matters, including receipts and disbursements madein conjunction with the all the associations programs;
  • Provides necessary liaison and staff support to committee chairs and committees to assist them in the performance of their functions;
  • Supervises the membership development and membership services programs;
  • Plans, coordinates and conducts a public relations program to enhance public acceptance of the industry;
  • Provides primary staff support for the HBA, Pennsylvania Builders Association (PBA) and National Association of Home Builders (NAHB) legislative activities and related PAC involvement;
  • Directs programming that develops a workforce for the members;
  • Acts as a liaison with PBA and NAHB, attending member and Executive Officer Council meetings;
  • Carries out such other general responsibilities as may be delegated by the officers and the Board of Directors.

Contact: 

Home Builders Association of Metro Harrisburg
Mr. David F. Sheppard Jr.
[email protected]
717-232-5595
2416 Park Drive Harrisburg Pennsylvania 17110

 

   

 

Office Administrator

Pennsylvania Asphalt Pavement Association (PAPA)

SUMMARY:

The Pennsylvania Asphalt Pavement Association (PAPA) is seeking qualified candidates to fill the position of Office Administrator. PAPA, founded on July 1, 1932 is a Section 501(c)(6) not- for-profit trade association representing the asphalt paving industry in Pennsylvania. PAPA currently has 150 members. PAPA members include asphalt mix producers, asphalt refiners/suppliers, paving/milling contractors, engineering/consulting firms, equipment manufacturers, commercial testing labs, and other entities that make up and provide support, materials, and services to the asphalt paving industry in Pennsylvania and across the United States.

ESSENTIAL DUTIES:

The Office Administrator (OA) manages office activities and operations to ensure efficiency, quality, customer service, and compliance to association policies. The OA provides clerical, administrative, IT, technical, etc. support to staff (1 fulltime and 2 part-time), the Executive Committee, the Board of Directors, Association Committees, and plans, budgets, contracts for, organizes, and manages Association meetings, events, functions, etc.

Responsibilities: 

  • Plan, budget, schedule, organize, attend, and manage all events for the Association. Current yearly major events include the Annual Conference, three Regional Technical Meetings, the PennDOT PAPA Bus Tour, and the Environmental Seminar. Contract for hotel meeting rooms, sleeping rooms, meals, catering, etc.
  • Schedule, budget, organize, attend, and manage meetings for the Executive Committee and Board of Directors, Executive Director, Association Committees, task forces, etc. Contract for hotel meeting rooms, sleeping rooms, meals, catering, etc. Coordinate, create, edit, and distribute meeting agendas, minutes, and reports. When requested, make travel arrangements for staff.
  • Schedule in person and virtual meetings via MS Outlook and GoToMeeting and monitor/update staff calendars.  Prepare and maintain meeting minutes, documents, handouts, correspondence, files, etc.
  • Track all pending correspondence, PennDOT Clearance Transmittals, requests for information,  etc. to ensure completion of assignments and timely response.
  • Utilize MS EXCEL and other Association software (MS Office 365, GoToMeeting, Adobe Acrobat, etc.) to develop, update, and maintain spreadsheets, reports, letters, and databases and generate reports, graphs, charts, tables, etc., for use by staff. Utilize MS PowerPoint to develop or revise formal presentation materials for staff. Manage the IT Service, copier, janitorial, etc. contracts. Maintain Association’s Server in consultation with IT Service and internet and cable TV with Comcast.
  • Serve as lead marketing person for the Association. Maintain and update data and information on the Association’s Website and Constant Contact list. Distribute Social Media Content via Association’s Twitter, Facebook, etc. accounts. Develop and distribute marketing material as appropriate.
  • Maintain digital records and correspondence files for staff and committees.
  • Organize, prepare, and distribute the Association’s newsletters, publications, and membership directory.
  • In collaboration with staff, prepare a calendar year Association “Draft” Budget, monitor cash flow, membership dues,  etc.
  • Interact with public, partners, members, etc. by telephone, social media, and e-mail to assess needs and coordinate responses in a professional manner.
  • Work closely with the Accounting Administrator and act as her backup when required.
  • Ability to work remotely as need arises.

SKILLS & EXPERIENCE & Education:

The successful candidate for this position will possess: 

  • Event planner and/or manager experience.
  • Knowledge of standard office procedures and practices.
  • Knowledge of grammar, spelling, syntax, and punctuation, letter, and report  preparation. Basic math skills for performing routine calculations related to tasks.
  • Advanced IT skills and knowledge of MS Office 365 and in particular knowledge/skill/experience with  Outlook, Word, Excel, and PowerPoint.  Also, Windows 10 Pro, GoToMeeting, Adobe Acrobat, SAGE, Constant Contact, Survey Monkey, etc. skills and experience preferred.
  • Good written and oral communication skills and pleasant personality for answering telephones, preparing emails, and greeting members. 
  • Ability to operate basic office equipment such as computer, calculator, copier, fax, camera, video projector, etc.
  • Ability to organize and coordinate office support services.
  • Ability to work under the pressure of multiple deadlines and changing task priorities.
  • Self-starter and ability to work with minimal supervision.
  • Ability to occasionally travel overnight to statewide or nationwide events, meetings, conferences, etc.
  • Minimum education, high school graduate, 2 or 4-year college graduate preferred.

REPORTING RELATIONSHIP:

The PAPA Office Administrator (as well as the Technical Services Director and Accounting Administrator) reports to the Association’s Executive Director but collaborates frequently and independently with all staff and association members.

LICENSES AND CERTIFICATIONS:

A valid PA Driver’s License is required.

SALARY & BENEFITS:

Starting salary is $50,000/ year with benefits.

TO APPLY FOR THE POSITION:

All submissions must be electronic (PDF format preferred). Send resume of qualifications, a cover letter explaining how your qualifications and experience match up with the job posting, and three business references via email to PAPA Executive Director Charles C Goodhart at the following e-mail address: [email protected] . PAPA will receive resumes and letters of interest and perform interviews (in person or via GoToMeeting) until the position is filled. 

PAPA IS AN EQUAL OPPORTUNITY EMPLOYER:

PAPA is an equal opportunity employer. PAPA does not discriminate and takes affirmative action measures to ensure against discrimination in employment, recruitment, advertisement for employment, compensation, termination, upgrading, promotions, and other conditions of employment. PAPA does not discriminate against any employee or job applicant on the basis of race, color, gender, national origin, age, religion, creed, disability, veteran's status, sexual orientation, gender identity or gender expression.

 

BUSINESS MANAGER

Pennsylvania District Attorneys Association (PDAA)

The Pennsylvania District Attorneys Association (PDAA) and the Pennsylvania District Attorneys Institute (PDAI) are seeking a highly motivated full-time Business Manager to join their team. The Business Manager is responsible for administrative office tasks including monitoring incoming training monies, managing consultant contracts, employee timekeeping, managing building maintenance, tracking monthly invoices and preparing checks. The Business Manager is responsible for data input related to accounting but will work closely with the staff accountant in fulfilling these responsibilities. Additional data input and tracking is required relating to the PDAI’s Grant Funding. The Administrative Office Manager will be responsible for compiling relevant information and inputting it into the grant application and monitoring software.

The successful applicant must be proficient in the use of Quickbooks, Excel, Word and Adobe Acrobat. The ideal applicant will also have experience utilizing PCCD’s Egrants system, have a background in office administration and be able to quickly learn and execute the varying job tasks with confidence.

Due to the governor’s order this position is temporarily partially remote, however, this is an in-person position located at 2929 N. Front Street in Harrisburg, PA.

This is a full-time, exempt position. Employer assisted health insurance is available.

General Qualifications and Skills:

  • Candidate must be proficient in the use of Quickbooks, Excel, Word and Adobe Acrobat
  • Candidate must be a team player but have the ability to work independently
  • Candidate must be able to follow office policies and hold others accountable for established policies
  • Candidate must be well-organized
  • Candidate must be willing to travel to assist with trainings and conferences at least 4-6 times per year
  • Candidate must have a bachelor’s degree or three years of relevant work experience

Financial Qualifications and Skills:

  • Candidate must be able to input data into Quickbooks and Excel
  • Candidate must be able to utilize excel to reconcile spreadsheets to the general accounting ledger
  • Candidate must be able to accurately and timely track accounts payable and receivable in accordance with established procedures and with assistance from staff accountant

Office Administration Qualifications and Skills

  • Candidate must be able to utilize Excel to collect, review, calculate, verify and approve biweekly time sheet allocations for staff and maintain database for vacation, sick time and personal time for PDAA/PDAI staff
  • Candidate must be able to coordinate office equipment maintenance and repair and manage all building repairs and maintenance

Grants administration Qualifications and Skills

  • Candidate must be able to learn PCCD Egrants system for applying for and monitoring various grants
  • Candidate must be able to gather information from relevant staff members for grant applications, project modifications and quarterly program reports
  • Candidate must be able to serve as a liaison to consultants who work with PDAI to ensure timely receipt of invoices, time and effort reporting and ensure contractual agreements are up to date

Interested applicants should send resume, cover letter and salary requirements to Executive Director Lindsay Vaughan at [email protected].