Non-Profit Accrual Accounting Specialist

Position Summary

The Accrual Accounting Specialist is responsible for maintaining accurate financial records in accordance with accrual accounting principles and nonprofit accounting standards. This role ensures proper revenue and expense recognition, supports financial reporting, and helps maintain compliance with GAAP, grant requirements, and organizational policies.

Key Responsibilities

• Maintain the general ledger using accrual accounting principles
• Record and reconcile monthly journal entries, including accruals, deferrals, and adjustments
• Ensure accurate recognition of restricted and unrestricted revenue
• Track and reconcile grant revenue, expenses, and deferred revenue
• Prepare monthly, quarterly, and annual financial statements
• Assist with budget preparation and variance analysis
• Reconcile balance sheet accounts, including receivables, payables, and prepaid expenses
• Support annual audits and provide requested documentation
• Ensure compliance with GAAP, nonprofit accounting standards, and funder requirements
• Collaborate with program staff to ensure accurate expense allocation
• Maintain internal controls and financial documentation

Qualifications

• Bachelor’s degree in accounting, finance, or a related field
• 2+ years of accounting experience, preferably in a nonprofit organization
• Strong understanding of accrual accounting principles
• Experience with fund accounting and grant tracking preferred
• Proficiency in accounting software (e.g., QuickBooks, Sage)
• Strong Excel and data analysis skills
• High attention to detail and accuracy
• This position is onsite only, work from home is not offered
• Ability to meet deadlines for managing multiple accounts and priorities

Preferred Skills

• Experience with nonprofit accounting
• Knowledge of donor restrictions and grant compliance
• Familiarity with year-end prep for tax returns and audits
• Strong communication and collaboration skills
• Ability to work independently

We are an employee-owned association management company in Harrisburg, PA. If you are a strong worker and eager to work with a variety of state-wide trade associations, please send your resume and cover letter with salary requirements to [email protected] by January 21, 2026.

Conference Specialist and Marketing Coordinator

Pennsylvania Library Association

The Pennsylvania Library Association, a non-profit membership organization representing public, academic, and special librarians and libraries, is seeking a Conference Specialist and Marketing Coordinator.

Job Summary:  

Working under the direction of the Executive Director and in conjunction with the Association's volunteer leaders, the Conference Specialist will plan and manage our annual statewide conference of 500 attendees, 80 exhibitors, and sponsors. The Conference Specialist will also work as the Marketing Coordinator for the annual conference and other programs for continuing education. Work is done in our Mechanicsburg office as part of a four-person team with remote work options on a periodic basis.

Main Job Functions:

1. Plan and execute an annual statewide conference with assistance from a committee of member volunteers. Work includes coordinating venue selection and logistics, speaker agreements, audio-visual arrangements, banquet event orders, signage plans, and exhibit hall logistics.
2. Develop and maintain productive business relationships with exhibitors and sponsors. This includes making periodic phone calls and outreach efforts to recruit exhibitors.  
3. Using software tools such as SurveyMonkey, the Conference Specialist will assist committee members in speaker proposal submission forms and then assist in selection and scheduling. Evaluation forms for the event will also be created and updated for each event in this software.
4. Using an event platform mobile app, coordinate the upload of logos, schedules, announcements and access of participants for annual conference, and 2-3 other statewide events each year.
5. Create event registration forms and website descriptions for the annual conference, and other association organized workshops and events, in our association management software, GrowthZone.
6. Assist in meetings of committee volunteers to coordinate conference planning and delegating tasks following  the timeline and meeting all deadlines.
7. Work with event venue staff to create food and beverage options that address attendees needs and follow the required budget.
8. Marketing of the annual conference and other association programs to the Pennsylvania library community through emails, social media, website, and phone calls. Marketing to past and potential exhibitors and sponsors through emails, phone calls, and individual meetings.

Qualifications:

Bachelor’s Degree or equivalent experience in events and meeting management, marketing, nonprofit, or fundraising sectors, and experience with professional events and customer focused marketing or outreach.

Proficiency in either Microsoft 365 or Google Suite is required. An ability to learn other software and platforms and apply those skills quickly is required. Experience with Wordpress website editing, GrowthZone AMS, and professional use of social media is preferred.  

Strong attention to detail and ability to manage multi-faceted projects with deadlines.

Writing skills that produce both clear and concise instructions for registration efforts, and create excitement in opportunities.

Ability to work with a wide range of individual members, small staff team, and maintain a positive approach.

How to apply:

Please submit a cover letter, resume, and two references to [email protected] as early as possible for immediate consideration, but no later than January 12, 2026. Salary range begins at $48,000 depending on qualifications and experience. Benefits include health insurance, paid time off, retirement, and group vision and dental insurance. Office hours are 8:30 a.m. – 4:30 p.m. This is a full-time, exempt position, that requires multi-day overnight travel once per year, and occasional day travel with 10-12-hour days or an overnight stay.

Operations Manager

Pennsylvania Head Start Association

Location: Harrisburg, Pennsylvania (Remote)
Job Type: Full-Time, 35 hours/week

About Us:
The Pennsylvania Head Start Association is dedicated to improving the future for economically challenged children, families, and communities across the state. We believe in fostering a supportive and dynamic work environment where every team member is valued. We are committed to creativity, personal initiative, and building a professional team that makes a real difference.

The Role:
We are seeking an experienced Operations Manager to join our team. This is a key leadership role responsible for the effective and efficient management of our daily operations and financial activities. You will play a crucial part in ensuring our processes support our mission to provide high-quality services.

Key Responsibilities:
Financial Oversight: Assist with budgeting, financial reporting, and preparing financial statements. You'll also ensure timely processing of accounts payable, accounts receivable, and payroll.

Operational Management: Assist the Executive Director with day-to-day operations, including HR and IT infrastructure. You will also oversee vendor and contract management to ensure smooth service delivery.

Teamwork: Act as a valued senior team member providing guidance and performance feedback to other employees as necessary.

Compliance: Ensure we comply with all local, state, and federal regulations and with our grant requirements. This includes understanding our stakeholders’ goals and performance standards.

Strategic Collaboration: Work with the leadership team and the Board of Directors to execute our strategic plan and provide valuable insights to support long-term decision-making.

Travel to events, training, and conferences, typically in Pennsylvania but also occasionally outside of Pennsylvania.

Qualifications:

• Bachelor's degree in Business Administration, Finance, Accounting, or a related field, or equivalent work experience.
• Proven experience in operations management and financial oversight, preferably in a non-profit setting.
• Experience with grant management, budgeting, and financial reporting for government-funded programs is highly desirable.
• Strong ability to manage multiple priorities and projects simultaneously.
• Proficiency in accounting software, Microsoft Office, and Google applications.
• Excellent leadership, communication, and problem-solving skills with a keen attention to detail.

What We Offer:

• Competitive compensation and benefits, including medical, dental, and vision insurance.
• A fully remote work environment, offering flexibility and work-life balance.
• Health Savings Account and Paid Time Off.
• A Simple IRA plan with a company match; vesting when eligible.
   

How to Apply:
If you are a non-profit professional with a passion for our mission, we encourage you to apply with your resume and cover letter. If you require an accommodation for any part of the application process, please contact us at [email protected].

The Pennsylvania Head Start Association is an equal opportunity employer committed to a diverse and inclusive workplace. We do not discriminate on the basis of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.